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Automated Upwork Messages Alerts to Slack with Gmail and Google Gemini AI

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Created by: Zain Khan || zain

Zain Khan

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Last update 3 days ago

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Upwork Messages Notifications (Gmail to Slack) - Fully Automated Alerts

This n8n workflow streamlines how you receive Upwork client messages, sending instant notifications to Slack. It demonstrates two approaches: a code-based extraction and an AI-powered one with Google Gemini.

Use Cases

  • Instant Communication: Get real-time alerts for new Upwork client messages in your team's Slack channel.
  • Improved Responsiveness: Quickly respond to client inquiries and maintain strong communication.
  • Centralized Notifications: Keep all your essential work-related notifications in one place.

Good to Know

  • The workflow is set to poll your Gmail every 3 minutes for unread Upwork messages, which can be reduced or increased.
  • The AI Information Extractor with Google Gemini provides a more refined and robust method for data parsing compared to custom code.
  • Usage of Google Gemini may incur costs. Refer to Gemini Pricing for updated information.
  • Google Gemini models can be geo-restricted. If you encounter a "model not found" error, it might not be available in your region.

How it Works

Method 1: Code-Based Extraction

  1. Gmail Trigger: The workflow starts by monitoring your Gmail for new, unread emails from "via Upwork".
  2. Code Node: A custom JavaScript code block is used to extract the client's name and the message content directly from the email's text.
  3. Slack Notification: The extracted client name and message are then formatted and sent as a new message to a designated Slack channel.

Method 2: AI-Powered Extraction with Google Gemini (Recommended)

  1. Gmail Trigger X: Similar to Method 1, this part also triggers on new unread Upwork emails.
  2. Information Extractor (AI): This powerful node, powered by Google Gemini, takes the entire email text and intelligently extracts structured information like the "client" name and the "message" content based on a defined schema. This method is more robust and requires less manual parsing logic.
  3. Google Gemini Chat Model: (Implicitly used by the Information Extractor) This node provides the underlying AI capabilities for intelligent information extraction.
  4. Send to Slack X: The refined output from the AI Information Extractor (client name and message) is then sent to a Slack channel.

How to Use

  1. Gmail Credentials: Ensure you have configured your Gmail OAuth2 credentials in n8n for both "Gmail Trigger" nodes.
  2. Slack Credentials: Set up your Slack OAuth2 credentials in n8n for both "Send to Slack" nodes and select the desired Slack channel.
  3. Google Gemini Credentials: For the AI-powered workflow, you'll need to set up your Google Gemini API key as a credential in n8n.
  4. Activate Workflows: Enable both workflows in n8n to start receiving notifications. You can compare the output quality of each method.

Requirements

  • n8n instance (self-hosted or cloud)
  • Gmail Account connected to Upwork notifications.
  • Slack Workspace and a designated channel for notifications.
  • Google Gemini API key for the AI-powered extraction workflow.