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Organize & Analyze Creative Assets with ScrapeGraphAI and Google Sheets Dashboard

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Created by: vinci-king-01 || vinci-king-01

vinci-king-01

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Last update a month ago

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Creative Asset Manager with ScrapeGraphAI Analysis and Brand Compliance

🎯 Target Audience

  • Creative directors and design managers
  • Marketing teams managing brand assets
  • Digital asset management (DAM) administrators
  • Brand managers ensuring compliance
  • Content creators and designers
  • Marketing operations teams
  • Creative agencies managing client assets
  • Brand compliance officers

🚀 Problem Statement

Managing creative assets manually is inefficient and error-prone, often leading to inconsistent branding, poor organization, and compliance issues. This template solves the challenge of automatically analyzing, organizing, and ensuring brand compliance for creative assets using AI-powered analysis and automated workflows.

🔧 How it Works

This workflow automatically processes uploaded creative assets using ScrapeGraphAI for intelligent analysis, generates comprehensive tags, checks brand compliance, organizes files systematically, and maintains a centralized dashboard for creative teams.

Key Components

  1. Asset Upload Trigger - Webhook endpoint that activates when new creative assets are uploaded
  2. ScrapeGraphAI Asset Analyzer - Uses AI to extract detailed information from visual assets
  3. Tag Generator - Creates comprehensive, searchable tags based on asset analysis
  4. Brand Compliance Checker - Evaluates assets against brand guidelines and standards
  5. Asset Organizer - Creates organized folder structures and standardized naming
  6. Creative Team Dashboard - Updates Google Sheets with organized asset information

📊 Google Sheets Column Specifications

The template creates the following columns in your Google Sheets:

Column Data Type Description Example
asset_id String Unique asset identifier "asset_1703123456789_abc123def"
name String Standardized filename "image-social-media-2024-01-15T10-30-00.jpg"
path String Storage location path "/creative-assets/2024/01/image/social-media"
asset_type String Type of creative asset "image"
dimensions String Asset dimensions "1920x1080"
file_format String File format "jpg"
primary_colors Array Extracted color palette ["#FF6B35", "#004E89"]
content_description String AI-generated content description "Modern office workspace with laptop"
text_content String Any text visible in asset "Welcome to our workspace"
style_elements Array Detected style characteristics ["modern", "minimalist"]
generated_tags Array Comprehensive tag list ["high-resolution", "brand-logo", "social-media"]
usage_context String Suggested usage context "social-media"
brand_elements Array Detected brand elements ["logo", "typography"]
compliance_score Number Brand compliance score (0-100) 85
compliance_status String Approval status "approved-with-warnings"
compliance_issues Array List of compliance problems ["Non-brand colors detected"]
upload_date DateTime Asset upload timestamp "2024-01-15T10:30:00Z"
searchable_keywords String Search-optimized keywords "image social-media modern brand-logo"

🛠️ Setup Instructions

Estimated setup time: 25-30 minutes

Prerequisites

  • n8n instance with community nodes enabled
  • ScrapeGraphAI API account and credentials
  • Google Sheets account with API access
  • File upload system or DAM integration
  • Brand guidelines document (for compliance configuration)

Step-by-Step Configuration

1. Install Community Nodes

# Install required community nodes
npm install n8n-nodes-scrapegraphai

2. Configure ScrapeGraphAI Credentials

  • Navigate to Credentials in your n8n instance
  • Add new ScrapeGraphAI API credentials
  • Enter your API key from ScrapeGraphAI dashboard
  • Test the connection to ensure it's working

3. Set up Google Sheets Connection

  • Add Google Sheets OAuth2 credentials
  • Grant necessary permissions for spreadsheet access
  • Create a new spreadsheet for creative asset management
  • Configure the sheet name (default: "Creative Assets Dashboard")

4. Configure Webhook Trigger

  • Set up the webhook endpoint for asset uploads
  • Configure the webhook URL in your file upload system
  • Ensure asset_url parameter is passed in webhook payload
  • Test webhook connectivity

5. Customize Brand Guidelines

  • Update the Brand Compliance Checker node with your brand colors
  • Configure approved file formats and size limits
  • Set required brand elements and fonts
  • Define resolution standards and quality requirements

6. Configure Asset Organization

  • Customize folder structure preferences
  • Set up naming conventions for different asset types
  • Configure metadata extraction preferences
  • Set up search optimization parameters

7. Test and Validate

  • Upload a test asset to trigger the workflow
  • Verify all analysis steps complete successfully
  • Check Google Sheets for proper data formatting
  • Validate brand compliance scoring

🔄 Workflow Customization Options

Modify Analysis Parameters

  • Adjust ScrapeGraphAI prompts for specific asset types
  • Customize tag generation algorithms
  • Modify color analysis sensitivity
  • Add industry-specific analysis criteria

Extend Brand Compliance

  • Add more sophisticated brand guideline checks
  • Implement automated correction suggestions
  • Include legal compliance verification
  • Add accessibility compliance checks

Customize Organization Structure

  • Modify folder hierarchy based on team preferences
  • Implement custom naming conventions
  • Add version control and asset history
  • Configure backup and archiving rules

Output Customization

  • Add integration with DAM systems
  • Implement asset approval workflows
  • Create automated reporting and analytics
  • Add team collaboration features

📈 Use Cases

  • Brand Asset Management: Automatically organize and tag brand assets
  • Compliance Monitoring: Ensure all assets meet brand guidelines
  • Creative Team Collaboration: Centralized asset management and sharing
  • Marketing Campaign Management: Organize assets by campaign and context
  • Asset Discovery: AI-powered search and recommendation system
  • Quality Control: Automated quality and compliance checks

🚨 Important Notes

  • Respect ScrapeGraphAI API rate limits and terms of service
  • Implement appropriate delays between requests to avoid rate limiting
  • Regularly review and update brand guidelines in the compliance checker
  • Monitor API usage to manage costs effectively
  • Keep your credentials secure and rotate them regularly
  • Consider data privacy and copyright compliance for creative assets
  • Ensure proper backup and version control for important assets

🔧 Troubleshooting

Common Issues:

  • ScrapeGraphAI connection errors: Verify API key and account status
  • Webhook trigger failures: Check webhook URL and payload format
  • Google Sheets permission errors: Check OAuth2 scope and permissions
  • Asset analysis errors: Review the ScrapeGraphAI prompt configuration
  • Brand compliance false positives: Adjust guideline parameters
  • File organization issues: Check folder permissions and naming conventions

Support Resources:

  • ScrapeGraphAI documentation and API reference
  • n8n community forums for workflow assistance
  • Google Sheets API documentation for advanced configurations
  • Digital asset management best practices
  • Brand compliance and governance guidelines