AI Conference Intelligence & Networking Optimizer with ScrapeGraphAI

⚠️ IMPORTANT: This template requires a self-hosted n8n instance with ScrapeGraphAI integration. It cannot be used with n8n Cloud due to web scraping capabilities.

This workflow automatically discovers industry conferences and provides AI-powered networking intelligence to maximize your event ROI.

How it works

This workflow automatically discovers industry conferences and provides AI-powered networking intelligence to maximize your event ROI.

Key Steps

1. Scheduled Discovery - Runs weekly to find new industry conferences from Eventbrite and other sources.
2. AI-Powered Scraping - Uses ScrapeGraphAI to extract comprehensive conference information including speakers, agenda, and networking opportunities.
3. Speaker Intelligence - Analyzes speakers to identify high-priority networking targets based on their role, company, and expertise.
4. Agenda Analysis - Extracts and maps the complete conference schedule to optimize your time and networking strategy.
5. Networking Strategy - Generates AI-powered recommendations for maximizing networking ROI with prioritized contact lists and approach strategies.

Set up steps

Setup time: 10-15 minutes

1. Configure ScrapeGraphAI credentials - Add your ScrapeGraphAI API key for web scraping capabilities.
2. Customize conference sources - Update the Eventbrite URL to target specific industries or locations.
3. Adjust monitoring frequency - Modify the weekly trigger to match your conference discovery needs.
4. Review networking priorities - The system automatically prioritizes speakers, but you can customize the criteria.

Technical Configuration

Prerequisites

• Self-hosted n8n instance (version 1.0+)
• ScrapeGraphAI API credentials
• Eventbrite API access (optional, for enhanced data)

API Configuration

# ScrapeGraphAI Setup
1. Sign up at https://scrapegraph.ai
2. Generate API key from dashboard
3. Add credentials in n8n: Settings > Credentials > Add Credential > ScrapeGraphAI

Customization Examples

Modify Conference Sources:

// In Eventbrite Scraper node, update the URL:
const targetUrl = "https://www.eventbrite.com/d/united-states/technology/";
const industryFilter = "?q=artificial+intelligence";

Adjust Networking Priorities:

// In Speaker Intelligence node, modify scoring weights:
const priorityWeights = {
  executive_level: 0.4,
  company_size: 0.3,
  industry_relevance: 0.2,
  speaking_topic: 0.1
};

Customize Output Format:

// In Networking Strategy node, modify output structure:
const outputFormat = {
  high_priority: speakers.filter(s => s.score > 8),
  medium_priority: speakers.filter(s => s.score > 6 && s.score <= 8),
  networking_plan: generateApproachStrategy(speakers)
};

Data Storage & Output Formats

Storage Options

• Local JSON files - Default storage for conference data
• Google Drive - For sharing reports with team
• Database - PostgreSQL/MySQL for enterprise deployments
• Cloud Storage - AWS S3, Google Cloud Storage

Output Formats

• JSON - Raw data for API integration
• CSV - For spreadsheet analysis
• PDF Reports - Executive summaries
• Markdown - Documentation and sharing

Sample Output Structure

{
  "conference_data": {
    "event_name": "AI Summit 2024",
    "date": "2024-06-15",
    "location": "San Francisco, CA",
    "speakers": [
      {
        "name": "Dr. Sarah Chen",
        "title": "CTO, TechCorp",
        "company": "TechCorp Inc",
        "networking_score": 9.2,
        "priority": "high",
        "approach_strategy": "Connect via LinkedIn, mention shared AI interests"
      }
    ],
    "networking_plan": {
      "high_priority_targets": 5,
      "recommended_approach": "Focus on AI ethics panel speakers",
      "schedule_optimization": "Attend morning keynotes, network during breaks"
    }
  }
}

Key Features

• Automated Conference Discovery - Finds relevant industry events from multiple sources
• Speaker Intelligence Analysis - Identifies high-value networking targets with contact priority scoring
• Strategic Agenda Mapping - Optimizes your conference schedule for maximum networking impact
• AI-Powered Recommendations - Provides personalized networking strategies and approach methods
• Priority Contact Lists - Ranks speakers by business value and networking potential

Troubleshooting

Common Issues

1. ScrapeGraphAI Rate Limits - Implement delays between requests
2. Website Structure Changes - Update scraping prompts in ScrapeGraphAI nodes
3. API Authentication - Verify credentials and permissions

Performance Optimization

• Adjust trigger frequency based on conference season
• Implement caching for repeated data
• Use batch processing for large conference lists

Support & Customization

For advanced customization or enterprise deployments, consider:

• Custom speaker scoring algorithms
• Integration with CRM systems (Salesforce, HubSpot)
• Advanced analytics and reporting dashboards
• Multi-language support for international conferences