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Alert on Equipment Health Issues with Google Sheets and MS Teams Integration

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Created by: WeblineIndia || weblineindia

WeblineIndia

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Last update 3 months ago

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⚙️ Advanced Equipment Health Monitor with MS Teams Integration (n8n | API | Google Sheets | MSTeams)

This n8n workflow automatically monitors equipment health by fetching real-time metrics like temperature, voltage and operational status. If any of these parameters cross critical thresholds, an alert is instantly sent to a Microsoft Teams channel and the event is logged in Google Sheets. The workflow runs every 15 minutes by default.

⚡ Quick Implementation Steps

  1. Import the workflow JSON into your n8n instance.
  2. Open the "Set Config" node and update:
    • API endpoint
    • Teams webhook URL
    • Threshold values
    • Google Sheet ID
  3. Activate the workflow to start receiving alerts every 15 minutes.

🎯 Who’s It For

  • Renewable energy site operators (solar, wind)
  • Plant maintenance and operations teams
  • Remote infrastructure monitoring services
  • IoT-integrated energy platforms
  • Enterprise environments using Microsoft Teams

🛠 Requirements

Tool Purpose
n8n Instance To run and schedule automation
HTTP API Access to your equipment or IoT platform health API
Microsoft Teams Incoming Webhook URL configured
Google Sheets Logging and analytics
SMTP (optional) For email-based alternatives or expansions

🧠 What It Does

  • Runs every 15 minutes to check the latest equipment metrics.
  • Compares values (temperature, voltage, status) against configured thresholds.
  • Triggers a Microsoft Teams message when a threshold is breached.
  • Appends the alert data to a Google Sheet for logging and review.

🧩 Workflow Components

  • Set Node: Configures thresholds, endpoints, webhook URL and Sheet ID.
  • Cron Node: Triggers the check every 15 minutes.
  • HTTP Request Node: Pulls data from your equipment health monitoring API.
  • IF Node: Evaluates if conditions are within or outside defined limits.
  • MS Teams Alert Node: Sends structured alerts using a Teams incoming webhook.
  • Google Sheets Node: Logs alert details for recordkeeping and analytics.

🔧 How To Set Up – Step-by-Step

  1. Import Workflow:

    • In n8n, click Import and upload the provided .json file.

  2. Update Configurations:

    • Open the Set Config node.
    • Replace the placeholder values:
      • apiEndpoint: URL to fetch equipment data.
      • teamsWebhookUrl: Your MS Teams channel webhook.
      • temperatureThreshold: Example = 80
      • voltageThreshold: Example = 400
      • googleSheetId: Google Sheet ID (must be shared with n8n service account).

  3. Check Webhook Integration:

    • Ensure your MS Teams webhook is properly authorized and points to a live channel.

  4. Run & Monitor:

    • Enable the workflow and view logs/alerts.
    • Adjust thresholds as needed.

🧪 How To Customize

Customization How
Add more parameters (humidity, pressure) Extend the HTTP + IF node conditions
Change alert frequency Edit the Cron node
Use Slack or Email instead of Teams Replace MS Teams node with Slack or Email node
Add PDF Report Generation Use HTML → PDF node and email the report
Export to Database Add a PostgreSQL or MySQL node instead of Google Sheets

➕ Add‑ons (Advanced)

Add-on Description
📦 Auto-Ticketing Auto-create issues in Jira, Trello or ClickUp for serious faults
📊 Dashboard Sync Send real-time logs to BigQuery or InfluxDB
🧠 Predictive Alerts Use machine learning APIs to flag anomalies
🗂 Daily Digest Compile all incidents into a daily summary email or Teams post
📱 Mobile Alert Integrate Twilio for SMS alerts or WhatsApp notifications

📈 Example Use Cases

  1. Monitor solar inverter health for overheating or voltage drops.
  2. Alert field engineers via Teams when a wind turbine sensor fails.
  3. Log and visualize hardware issues for weekly analytics.
  4. Automate SLA compliance tracking through timely notifications.
  5. Ensure distributed infrastructure (e.g., substations) are always in operational range.

🧯 Troubleshooting Guide

Issue Possible Cause Solution
No Teams alert Incorrect webhook URL or formatting Recheck the Teams webhook and payload
Workflow not triggering Cron node misconfigured Ensure it’s set to run every 15 mins and workflow is active
Google Sheet not updating Sheet ID is wrong or not shared Share Sheet with your n8n Google service account
No data from API Endpoint URL is down or wrong Test the endpoint manually with Postman or browser

📞 Need Assistance?

Need help tailoring this to your exact equipment type or expanding the workflow?
👉 Contact WeblineIndia – Expert automation partners for renewable energy, infrastructure and enterprise workflows.