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Automate Passive Candidate Sourcing & Engagement with Hunter.io, AI Scoring & Gmail

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Created by: Marth || marth

Marth

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Last update 2 days ago

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How It Works: The AI Recruiter Engine

This workflow is a powerful, two-phase system designed to automate the entire passive candidate sourcing and engagement cycle.

Phase 1: Sourcing & Enrichment

This phase is triggered manually and focuses on finding, analyzing, and scoring potential candidates.

  1. Manual Trigger: You start the workflow manually by providing a jobTitle and keywords.
  2. Code (Generate Search Query): This node uses your input to create a sophisticated search query for an external sourcing platform.
  3. HTTP Request (Hunter.io/Clearbit): The workflow queries a third-party API to find public email addresses for the target companies or candidates.
  4. Code (Filter Candidates): This node filters the raw data, keeping only candidates who match your basic criteria.
  5. Airtable/Google Sheets (Log Candidates): All potential candidates are logged into your centralized database to serve as your simple ATS.
  6. Code (AI Analysis & Score): This node prepares a prompt with the candidate's profile data and sends it to a generative AI model (via an HTTP Request). It then calculates a final score based on the AI's analysis and other criteria.
  7. If (Is Score > 75?): This node checks if the candidate’s score meets your threshold. If so, they are passed to the next phase; otherwise, they are filtered out.

Phase 2: Automated Outreach & Nurturing

This phase handles the multi-step, personalized email communication with high-scoring candidates.

  1. Gmail (Send Initial Email): The workflow sends a personalized first email using dynamic data from the candidate's profile.
  2. Airtable/Google Sheets (Update Status): The candidate's status is updated to Contacted in your database.
  3. Wait: The workflow pauses for a set period (e.g., 3 days) to allow time for a response.
  4. If (No Reply?): This node checks the candidate's status in your database. If they haven't replied, the workflow proceeds to the next email.
  5. Gmail (Send Follow-up): A follow-up email is sent to the candidate. This sequence repeats with a final nurture email to close the loop.

How to Set Up

  1. Prepare Your Credentials & Database:

    • Database: Create a database in Airtable or Google Sheets with columns for Name, Email, Score, Status, and any other data you want to track.
    • Email: Set up a Gmail or other email service credential in n8n.
    • Sourcing API: Obtain an API key for a sourcing service like Hunter.io to find public email addresses.

  2. Import the Workflow:

    • Import the JSON code for the AI Recruiter Engine into your n8n instance.

  3. Configure the Nodes:

    • Manual Trigger: When running the workflow, manually input the jobTitle and keywords you are sourcing for.
    • HTTP Request: Update the URL with your sourcing API key.
    • Code Nodes: Review and adjust the JavaScript in the Code nodes to match your specific job criteria and data structure.
    • Airtable/Google Sheets: Connect to your database, select the correct table, and ensure the column names in the node settings match your database.
    • Gmail: Select your email credential and customize the content of the outreach emails in each Gmail node.
    • If: Adjust the finalScore threshold in the If node to your desired value.

  4. Test and Activate:

    • Run the workflow once manually to ensure all nodes are configured correctly and data flows as expected.
    • Once you are confident, the workflow is ready to be run for your sourcing campaigns.