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Automated Student Progress Reports from LMS to Parents via Gmail & Google Sheets

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Last update 2 days ago

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This n8n workflow automatically creates and sends regular performance summaries to parents using data from a Learning Management System (LMS). It pulls student grades and attendance, formats them into easy-to-read reports, and emails them without any manual work.

Good to Know

  • Fully Automated: Generates reports and sends emails using LMS data.
  • Regular Updates: Sends summaries on a set schedule (e.g., every Monday at 9 AM).
  • Clear Reports: Includes student grades, attendance, and progress notes.
  • Error Alerts: Notifies admins via email if something goes wrong.
  • Scalable: Works for multiple students across different classes.

How It Works

Report Generation Flow

  1. Weekly Trigger: Starts the process every Monday at 9 AM.
  2. Fetch LMS Data: Pulls grades, attendance, and progress from the LMS.
  3. Process Data: Organizes the data into a clear report format.
  4. Generate HTML Report: Creates a readable report with student details.
  5. Send Email to Parents: Emails the report to parents’ addresses.
  6. Log Report Delivery: Records the sent reports in a log.

Example Sheet Columns

  • Student ID: Unique identifier for each student.
  • Name: Full name of the student.
  • Grade: Current academic grade or score.
  • Attendance: Percentage of classes attended.
  • Progress Notes: Brief comments on performance.
  • Report Date: Date the report was generated.

How to Use

  1. Import Workflow: Add the workflow to n8n using the “Import Workflow” option.
  2. Set Up LMS Access: Configure n8n with LMS credentials to fetch data.
  3. Configure Email: Add parent email addresses and set up an email service (e.g., Gmail).
  4. Activate Workflow: Save and turn on the workflow in n8n.
  5. Check Logs: Verify reports are sent and logs are updated.

Requirements

  • n8n Instance: Self-hosted or cloud-based n8n setup.
  • LMS Access: API or credentials to connect to the LMS.
  • Email Service: SMTP setup (e.g., Gmail) for sending reports.
  • Admin Oversight: Someone to monitor and fix any errors.

Customizing This Workflow

  • Change Schedule: Adjust the trigger to send reports weekly or monthly.
  • Add More Data: Include extra LMS fields like behavior notes.
  • Custom Email: Change the email template for a personalized touch.