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Automated ClickUp Time Tracking Reports & Task Performance Analytics via Gmail

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Created by: Rahul Joshi || rahul08

Rahul Joshi

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Last update a month ago

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Description

Automate your time tracking and task performance reporting with this comprehensive workflow that transforms ClickUp data into actionable insights. This automation pulls tasks directly from ClickUp, processes due dates, priorities, assignees, and time logs, then generates stakeholder-friendly HTML reports with performance metrics and accountability dashboards.

Perfect for teams that need daily ClickUp reporting, time tracking, and automated performance insights without manual data compilation.

Features

📅 Daily Task Logs - Complete task overview with due date status, sprint points, and time spent
👤 Performance Metrics - Assignee analysis highlighting top performers and improvement areas
📊 Time Analysis - Status breakdown comparing estimated vs. actual hours logged
⚠ Alert System - Overdue and due-today notifications for immediate action
📧 Professional Reports - Polished HTML emails delivered automatically via Gmail
🎯 Accountability Dashboard - Transparent communication for faster decision-making

Requirements

ClickUp Access:

  • Workspace admin or member permissions
  • Time tracking enabled on relevant tasks
  • Tasks with assignees, due dates, and time estimates configured

Technical Setup:

  • n8n instance (v1.0+)
  • ClickUp API token with read permissions for tasks and time tracking
  • Gmail account with app-specific password or OAuth2
  • Time tracking data populated in ClickUp tasks

Setup Instructions

  • ClickUp Configuration: Enable time tracking in your ClickUp workspace and ensure tasks have time estimates and assignees
  • API Access: Generate ClickUp API token from Settings > Apps > API Token and test permissions
  • Gmail Setup: Create app-specific password (enable 2FA first) and configure SMTP credentials in n8n
  • Import Template: Load workflow JSON and update ClickUp workspace/space/list IDs in the configuration nodes
  • Time Zone: Adjust date calculations and reporting periods for your local timezone
  • Recipients: Configure email distribution list in Gmail node for managers and stakeholders
  • Test Execution: Run manual test to verify data retrieval, time log processing, and report delivery
  • Schedule Setup: Configure daily automation (recommended: 9 AM after team check-ins)

Perfect for teams that need daily ClickUp reporting, time tracking, and automated performance dashboards — without manual data entry.

Keywords: n8n ClickUp automation, time logs, daily task report, ClickUp to Gmail workflow, automated team performance report, sprint analytics automation, due date alerts, assignee productivity tracking