Use cases are many: Manage your Gmail inbox, schedule calendar events, and handle contact details — all from one central AI-powered assistant. Perfect for freelancers managing clients, agency owners who need streamlined communication, or busy professionals who want a personal AI secretary handling their email and calendar.
Good to know
At time of writing, each Gemini request is billed per token. See Gemini Pricing for the latest info.
The workflow requires Gmail, Calendar, Sheets, and Telegram integrations. Ensure you’ve set up OAuth2 credentials correctly before running.
How it works
- Triggers: The workflow listens for new Gmail messages or Telegram commands.
- Smart AI Processing: Incoming emails are summarized, classified (Client, Sponsorship, or Not Business), and labeled automatically.
- Auto-Replies: Depending on classification, the assistant sends pre-written replies (e.g., client acknowledgment, sponsorship rates, or polite rejection).
- Calendar Management: Through natural language requests in Telegram, you can schedule, update, or delete calendar events with conflict-checking in place.
- Contact Handling: If you send an email to someone not yet in your database, the agent will prompt you for their email, add it to Google Sheets, and reuse it for future tasks.
- Memory: The AI maintains conversation context, so repeated tasks feel seamless and natural.
How to use
- Send commands via Telegram like:
“Schedule a meeting with Sarah on Monday at 3 PM”
“Send an email to David about the proposal” - Watch as the assistant checks your calendar, sends emails, and keeps your contacts updated — all automatically.
Requirements
- Gmail account (with labels created for Client, Sponsorship Request, and Not Business)
- Google Calendar for scheduling
- Google Sheets for contact management
- Google Gemini API key
- Telegram bot for live interaction
Customising this workflow
You can expand it to:
- Handle Slack or WhatsApp messages in addition to Telegram.
- Add more classification categories (e.g., Invoices, Personal, Leads).
- Extend auto-replies with dynamic templates stored in Google Sheets.
- Log all interactions to Notion or Airtable for a CRM-style history of communications.