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How it works (high-level)
This workflow automatically triages new tasks created in Todoist in the last 5 minutes.
It improves the task description, assigns a priority (P1–P4), and sets a realistic due date based on your current workload.
Main flow steps
- Schedule Trigger — runs at a chosen interval.
- Get many tasks (Todoist) — fetches all tasks created in the last 5 minutes.
- AI Agent (LLM) — receives the new task plus clear rules to:
- Rewrite the task description in an imperative style.
- Score and set the priority (1–4) using Impact × Urgency × Risk.
- Schedule a due date that respects workload and avoids overbooking.
- get_open_tasks — provides the agent with the full list of open tasks to check daily capacity.
- update_task — applies the improved description, chosen priority, and due date back into Todoist.
Setup steps
Time required: ~5-10 minutes.
- Configure Todoist credentials (API token) and OpenAI credentials in the respective nodes.
- Adjust the Schedule Trigger to how often you want the system to check for new tasks.
- Optionally, fine-tune the scoring and scheduling rules inside the AI Agent system prompt.
ℹ️ More detailed instructions, reasoning frameworks, and constraints are already included as sticky notes inside the workflow itself.