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Analyze Weekly Notes with GPT-4 for Actionable Tasks & Summaries

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Created by: Julian Reich  || julianreich

Julian Reich

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Last update a month ago

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This n8n template demonstrates how to automatically analyze all your accumulated notes from the past week and generate actionable insights, task lists, and priorities using AI.

Use cases are many: Try automating weekly planning sessions, extracting action items from meeting notes, identifying recurring themes in your thoughts, or creating data-driven weekly reports for personal productivity tracking!

Good to know

  • ChatGPT analysis costs approximately $0.01-0.05 per week depending on the volume of notes
  • The workflow uses advanced date filtering to process exactly 7 days of content
  • Email sending requires SMTP configuration (Gmail, Outlook, etc.)
  • Perfect companion: Works seamlessly with the "Audio Notes to Google Docs" workflow - it reads and analyzes all notes created by that system!

How it works

  • A schedule trigger runs every Sunday at your preferred time (default: 11 PM)
  • The workflow reads your complete Google Doc containing all accumulated notes
  • A smart filter function extracts only entries from the past 7 days using date stamp recognition
  • The filtered content gets sent to ChatGPT which analyzes patterns and extracts:

Actionable tasks for next week
Important deadlines and appointments
Key insights and learnings
Top 3 priorities
Category distribution (Work, Private, Health, etc.)

  • A second AI call creates a personalized email summary with context and recommendations
  • The structured analysis gets appended to your Google Doc as a weekly summary
  • You receive a Telegram notification when the review is complete
  • A detailed email report lands in your inbox with the full analysis and action items

How to use

  • The workflow runs automatically every Sunday - no manual intervention needed
  • Adjust the schedule trigger to your preferred day/time for weekly planning
  • Review the email summary and use the extracted tasks for your upcoming week planning
  • The Google Doc serves as your permanent archive of weekly insights

Requirements

  • Google Docs API access to read your notes document
  • OpenAI API account for ChatGPT analysis (GPT-4 recommended for best results)
  • SMTP email configuration for sending summary reports
  • Telegram Bot Token for notifications
  • Prerequisite: The "Audio Notes to Google Docs" workflow or similar system that creates timestamped entries

Customising this workflow

  • Modify the AI analysis prompt to focus on specific areas (business metrics, health tracking, learning goals)
  • Add multiple analysis modes (daily, bi-weekly, monthly reviews)
  • Include additional outputs like calendar event creation, task manager integration, or team sharing
  • Connect to project management tools like Notion, Asana, or Monday.com for automatic task creation