Back to Templates

Personalized Sales Outreach with Apollo, GPT, and Gmail Automation

Created by

Created by: Tamas Demeter || tamasdemeter

Tamas Demeter

Last update

Last update 21 hours ago

Share


This n8n template shows you how to turn outbound sales into a fully automated machine: scrape verified leads, research them with AI, and fire off personalized cold emails while you sleep.

Use cases are simple: scale B2B lead gen without hiring more SDRs, run targeted outreach campaigns that don’t feel generic, and give founders or agencies a repeatable system that books more calls with less effort.

Good to know

  • At time of writing, each AI call may incur costs depending on your OpenAI plan.
  • This workflow uses Apollo/Apify for lead scraping, which requires an active token.
  • Telegram approval flow is optional but recommended for quality control.

How it works

  • Define your ICP (role, location, industry) in the workflow.
  • Generate Apollo search URLs and scrape verified contacts.
  • AI enriches leads with personal + company research.
  • Hormozi-style cold emails are generated and queued for approval.
  • Approve drafts in Telegram, then Gmail automatically sends them out.

How to use

  • Start with the included Schedule Trigger or replace with a Webhook/Form trigger.
  • Adjust ICP settings in the Set node to fit your target audience.
  • Test with a small batch of leads before scaling to larger runs.

Requirements

  • Google Sheets, Docs, Drive, and Gmail connected to n8n
  • Apollo/Apify account and token
  • OpenAI API key
  • Telegram bot for approvals

Customising this workflow

  • Swap Apollo scraping with another data source if needed.
  • Adapt the AI prompt for a different email tone (formal, friendly, etc.).
  • Extend with a CRM integration to sync approved leads and outreach results.