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Monitor LinkedIn Sales Navigator Messages with Gmail & Google Sheets Alerts

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Created by: Rahul Joshi || rahul08

Rahul Joshi

Last update

Last update 13 hours ago

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Description

Never miss a qualified LinkedIn Sales Navigator message again. This automation monitors your Gmail for LinkedIn notifications, cross-references senders with your lead database in Google Sheets, and instantly sends you categorized email alerts. Stay on top of high-value conversations in real time. 🚀

What This Template Does

  • Monitors Gmail inbox for LinkedIn Sales Navigator notifications. 📧
  • Extracts sender names from LinkedIn email headers. 🔍
  • Fetches your lead database from Google Sheets (organized by industry or domain). 📊
  • Cleans and standardizes lead names and categories. 🧹
  • Merges LinkedIn senders with your lead database. 🔀
  • Matches senders to known leads and retrieves their categories. 🎯
  • Sends email alerts when a matched lead contacts you, showing name + category. 📬

Key Benefits

  • Respond faster with instant notifications when qualified leads send messages. ⚡
  • Prioritize outreach with industry-based categorization. ✅
  • Reduce manual inbox checking—automated 24/7 monitoring. ⏱️
  • Ensure no missed opportunities from valuable prospects. 💡
  • Scales effortlessly across industries and large lead lists. 📈

Features

  • Gmail fetch node with LinkedIn notification filter. 📥
  • Sender name extraction and cleanup for accuracy. ✂️
  • Google Sheets integration for lead database. 🔗
  • Name cleaning to remove dropdown artifacts like "Select...". 🧼
  • Data merge node combining LinkedIn senders and sheet leads. 🔄
  • Matching logic with case-insensitive comparison. 🧠
  • Gmail node for sending categorized alert emails. ✉️

Requirements

  • n8n instance (cloud or self-hosted). 🧰
  • Gmail account with LinkedIn notifications enabled. 📧
  • Google Sheet named (e.g., “Edtech”) with columns Name and Category, shared with n8n Google account. 📑
  • Gmail account credentials configured in n8n. 🔑

Target Audience

  • Sales reps working in LinkedIn Sales Navigator. 📈
  • Agencies tracking multiple industries and lead lists. 🤝
  • Founders and B2B startups who rely heavily on LinkedIn messaging. 🚀
  • Lead management teams needing structured alerts for fast responses. 🧭

Step-by-Step Setup Instructions (Concise)

  • Connect your Gmail account to n8n. 🔐
  • Update the Google Sheets node with your lead database (Document ID + sheet name). 📋
  • Test workflow with the manual trigger to fetch sample notifications. ▶️
  • Replace manual trigger with a Gmail trigger for real-time alerts. ⏱️
  • Update the recipient email in the alert node to your own address. 📧
  • Enable the workflow and let it run continuously. 🚦

Security Best Practices

  • Keep your lead database shared only with the n8n Google account. 🔒
  • Use Gmail API credentials stored securely in n8n, not hardcoded. 🛡️
  • Validate sender names before merging with leads to prevent mismatches. ✅
  • Regularly update your Google Sheet to keep categories accurate. 🗂️