Extract & Organize Academic Publications with GPT-4 Mini, Google Sheets & Gmail

Author: CSChin
Example Source: https://www.ncl.ac.uk/singapore/staff/profile/chengchin.html#publications

Overview

This automated workflow extracts, processes, and organizes academic publications from university staff profile pages using AI-powered extraction. Publications are automatically categorized by type and stored in organized Google Sheets while sending email notifications.

Key Features: AI extraction • Auto-categorization • Dual output (Sheets + Email) • Year-based sorting

Target Audience

• Academic Researchers - Track publications across teams
• University Administrators - Manage faculty publication records
• Research Librarians - Maintain institutional repositories
• Department Heads - Monitor research output
• PhD Students - Organize literature reviews

Use Cases

1. Automated Publication Tracking - Monitor faculty research output
2. Research Portfolio Management - Maintain publication databases
3. Citation Database Building - Populate citation systems
4. Department Reporting - Generate organized reports by category/year
5. Research Impact Analysis - Track publication trends