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📝 Description
Instagram AI Beauty Assistant with Booking & Calendar Automation
💄 Smart Instagram AI Assistant for Beauty & Cosmetics Brands
Help customers instantly on Instagram using a smart AI assistant designed specifically for beauty, skincare, makeup, and nail businesses.
This workflow answers product questions using FAQs only, handles voice messages, and schedules consultation bookings with timezone-safe Google Calendar reservations and automatic confirmation emails.
Perfect for salons, cosmetic brands, clinics, and Instagram-first businesses.
⚙️ How it works
Customers send messages or voice notes via Instagram DM
The AI detects whether the message is:
A product or policy question
A voice message (which gets transcribed)
A request to book a consultation or meeting
Product questions are answered only using your FAQs (no hallucinations)
Booking requests:
Get grounded using the current date and time
Check available slots before booking
Collect customer details (name, phone, email, topic)
Confirmed bookings are created in Google Calendar with rich event summaries
A confirmation email is sent automatically to the customer
🧰 Setup steps
Connect your Instagram webhook or messaging API
Connect your OpenAI account (chat + voice transcription)
Connect Google Calendar for reservations
Connect Gmail for confirmation emails
Customize your FAQs and availability rules
Set your business timezone
That’s it — your Instagram assistant is ready to work 24/7 ✨
🔄 Customization tips
Update FAQs anytime without retraining the AI
Adjust tone and branding in the system message
Customize calendar summaries and email templates
Add rescheduling, cancellation, or reminders
Clone the workflow for multiple beauty brands or clients
🤝 Need Help Setting It Up or Customizing It?
If you’d like help connecting Instagram, setting up Google Calendar and Gmail, or customizing this AI assistant for your business or for clients…
📩 I offer setup and customization services including:
Instagram DM automation setup
Google Calendar & Gmail configuration
Timezone-safe booking logic
FAQ structuring and prompt tuning
Branding and tone customization
Error handling and escalation logic
You can reach me here:
Email: [email protected]
WhatsApp: +20 106 180 3236