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Create lead nurture video clips from webinar recordings using WayinVideo AI and Google Drive

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Created by: Incrementors || incrementors
Incrementors

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Last update 5 hours ago

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Paste your webinar recording URL into a simple form — and this workflow does the rest automatically. WayinVideo AI scans the full recording and extracts the most engaging clip segments, ready for your lead nurture campaigns. Each clip is downloaded and saved directly to your Google Drive folder with no manual effort. Built for marketers, agencies, and growth teams who run webinars and want to repurpose content at scale without editing software.

What This Workflow Does

  • Form-triggered input — Collects the recording URL, webinar topic, brand name, and clip limit from a clean hosted form before any processing begins
  • AI-powered clip extraction — Submits the webinar video to WayinVideo, which identifies and cuts the highest-engagement moments automatically
  • Smart polling loop — Waits 45 seconds and checks for results repeatedly until clips are ready — no manual checking needed
  • Per-clip file download — Downloads every generated clip as an individual video file directly from the WayinVideo export link
  • Automatic Google Drive upload — Saves each clip to your chosen Drive folder with the AI-generated clip title as the filename
  • Batch processing — Handles multiple clips in a single run — all clips are downloaded and uploaded one by one without any extra configuration

Setup Requirements

Tools You'll Need

  • Active n8n instance (self-hosted or n8n Cloud)
  • WayinVideo account with API access (wayin.ai)
  • Google account with Google Drive OAuth2 access in n8n

Estimated Setup Time: 5–10 minutes

Step-by-Step Setup

1. Get Your WayinVideo API Key

WayinVideo is the AI engine that finds and clips the best moments from your webinar.

  • Go to WayinVideo and log in or create an account
  • Navigate to your Dashboard → API section
  • Copy your Bearer token
  • Open the 2. WayinVideo — Submit Clipping Task node in n8n
  • Find the Authorization header and replace YOUR_WAYINVIDEO_API_KEY with your token
  • Open the 4. WayinVideo — Poll Clip Results node and replace the same placeholder there

⚠️ This API key appears in two nodes — Submit (node 2) and Poll (node 4). Replace it in both or the workflow will fail on the polling step.

2. Connect Google Drive (OAuth2)

  • In n8n, go to Credentials → Add Credential → Google Drive OAuth2 API
  • Complete the Google authentication flow
  • Open the 8. Google Drive — Upload Clip node
  • Select your new credential from the dropdown

3. Set Your Google Drive Folder ID

  • Open Google Drive and navigate to the folder where you want clips saved
  • Look at the URL bar — copy the string after /folders/
  • In the 8. Google Drive — Upload Clip node, replace YOUR_GOOGLE_DRIVE_FOLDER_ID with that string
  • Update YOUR_FOLDER_NAME with a recognisable label for your own reference

4. Activate the Workflow

  • Save the workflow
  • Toggle it Active at the top of the editor
  • Open the form URL (shown in the 1. Form — Webinar URL + Details node) and submit a test recording

How It Works (Step by Step)

Step 1 — Form: Collect Webinar Details
The workflow starts when you fill out a hosted n8n form. You provide four things: the webinar recording URL, the topic or title, your company name, and the maximum number of clips you want generated. Once submitted, all this data is passed to the next step.

Step 2 — Submit Clipping Task to WayinVideo
The workflow sends your recording URL to the WayinVideo API using a POST request. It also sends the project name, clip limit, resolution setting (HD 720p), and caption preferences. WayinVideo returns a Job ID that is used to track the processing status in the next steps.

Step 3 — Wait 45 Seconds
The workflow pauses for 45 seconds. This gives WayinVideo time to begin processing the video before the first status check. Checking too early would return an empty result.

Step 4 — Poll for Clip Results
Using the Job ID from Step 2, the workflow calls the WayinVideo results endpoint to check if the clips are ready. The response either contains completed clip data or an empty result.

Step 5 — Clips Ready? (Smart Retry Loop)
The workflow checks whether the result data is populated:

  • YES (clips are ready) — moves forward to extract and download each clip
  • NO (still processing) — loops back to the 45-second wait and checks again

This retry loop runs every 45 seconds until WayinVideo finishes. For longer webinars (60+ minutes) this may take several cycles — this is completely normal.

Step 6 — Extract Each Clip
A Code step splits the clips array into individual items. For each clip it extracts the title, export link, engagement score, tags, description, and start/end timestamps. Each clip then flows through the next steps independently.

Step 7 — Download the Clip File
For each clip, the workflow fetches the export link from WayinVideo and downloads the video file directly as a binary file attachment.

Step 8 — Upload to Google Drive
Each downloaded clip file is uploaded to your configured Google Drive folder. The filename is set automatically using the AI-generated clip title from Step 6 — so your Drive folder stays organised without any manual renaming.

Key Features

✅ No editing software needed — WayinVideo selects the best clips automatically using AI engagement scoring
✅ Form-based entry point — Anyone on your team can submit a webinar without touching n8n
✅ Automatic retry loop — Polling continues every 45 seconds until processing is done — no babysitting required
✅ Per-clip Drive organisation — Each clip is saved as a separate file with its AI-generated title as the filename
✅ Engagement scoring — The API returns a score for each clip so you can prioritise the highest-impact segments
✅ Caption support — Captions are enabled by default, making clips ready for social media with no extra steps
✅ Configurable clip count — Set the max number of clips per webinar directly in the form — no code changes needed
✅ Scalable batch processing — Multiple clips are processed and uploaded in a single workflow run automatically

Customisation Options

Change clip length for social media
In the 2. WayinVideo — Submit Clipping Task node, change target_duration from DURATION_30_60 to DURATION_15_30 to generate shorter clips optimised for Instagram Reels or YouTube Shorts.

Enable vertical video reframing
In the same Submit node, set enable_ai_reframe to true to let WayinVideo automatically crop and reframe clips to a vertical 9:16 format — ready for mobile-first platforms without any editing.

Change output language
Set target_lang in the Submit node to hi, es, fr, or de to receive captions and AI output in a different language — useful for international webinars.

Organise clips by client or campaign
Add a Set node before the Google Drive upload step to dynamically build a folder path based on the brand name submitted in the form. This keeps clips from different clients separated automatically.

Send clip links by email after upload
Add a Gmail node after the 8. Google Drive — Upload Clip step to email the Google Drive link of each clip to your team or client as soon as the upload is complete.

Add a Slack notification when done
Place a Slack node at the end of the workflow to send a summary message to a channel once all clips are uploaded — including the clip titles and Drive links — so your team knows when new content is ready.

Troubleshooting

API key not working / WayinVideo returns an error:

  • Double-check that YOUR_WAYINVIDEO_API_KEY has been replaced in both node 2 and node 4
  • Confirm your WayinVideo account is active and has available processing credits
  • Make sure the Authorization header value starts with Bearer followed by your key with no extra spaces

Workflow stuck in the polling loop:

  • Long webinars (90+ minutes) can take 5–10 minutes to process — multiple retry cycles are expected
  • Open your WayinVideo dashboard to check if the job is still running or has failed
  • If the loop runs for more than 20 minutes with no result, the recording URL may be unsupported or behind a login wall

Clips not uploading to Google Drive:

  • Re-authenticate your Google Drive OAuth2 credential in n8n (credentials can expire)
  • Verify the folder ID in node 8 is correct — copy it fresh from the Drive URL
  • Check that your Google account has write access to the target folder

Form not submitting / workflow not starting:

  • Make sure the workflow is toggled Active — inactive workflows do not accept form submissions
  • Use the exact form URL shown in the 1. Form — Webinar URL + Details node trigger settings
  • Confirm the webinar URL is publicly accessible — password-protected Zoom recordings will not be processed

Clip files downloading but not uploading correctly:

  • Confirm the Google Drive credential is selected in the 8. Google Drive — Upload Clip node (not left as unconfigured)
  • Check n8n execution logs for any binary data errors in the download step — some export links may expire quickly after generation

Support

Need help setting this up or want a custom version built for your team or agency?

📧 Email: [email protected]
🌐 Website: https://www.incrementors.com/contact-us/