This workflow automates the synchronization of time tracked on ClickUp tasks directly to a custom project object in HubSpot, ensuring your project metrics are always accurate and up-to-date.
This workflow is designed for teams that use a custom object in HubSpot for high-level project overviews (tracking scoped vs. actual hours per sprint) but manage daily tasks and time logging in ClickUp. The primary challenge is the constant, manual effort required to transfer tracked hours from ClickUp to HubSpot, a process that is both time-consuming and prone to errors. This automation eliminates that manual work entirely.
actual_hours_tracked
property. It then intelligently updates the specific field for the corresponding sprint (e.g., actual_sprint_1_hours
), ensuring your reporting remains granular and accurate.✅ ClickUp Account with the following custom fields on your tasks:
Sprint
to categorize tasks.HubSpot Deal ID
or similar to link to the HubSpot record.✅ HubSpot Account with:
actual_hours_tracked
, actual_sprint_1_hours
, total_time_remaining
, etc.).Note: Since this workflow interacts with a custom HubSpot object, it uses flexible HTTP Request nodes instead of the standard n8n HubSpot nodes.
Time Tracked Update Trigger
node, select your ClickUp team and the specific space you want to monitor for time updates.OnProjectFolder
), replace the placeholder ID objectTypeId
in the URL with your own objectTypeIdCode: Extract Sprint & Task Data
node to change how sprint names are mapped or how time is calculated.