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Bidirectional Company Sync between ProspectPro and HubSpot with Status Tracking

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Created by: Olivier || olivier-nl

Olivier

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Last update 4 days ago

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This template syncs prospects from ProspectPro into HubSpot. It checks if a company already exists in HubSpot (by ProspectPro ID or domain), then updates the record or creates a new one. Sync results are logged back in ProspectPro with tags to prevent duplicates and mark errors, ensuring reliable and repeatable integrations.

✨ Features

  • Automatically sync ProspectPro prospects to HubSpot companies

  • Smart search logic: match by ProspectPro ID first, then by domain

  • Creates new HubSpot companies when no match is found

  • Updates existing HubSpot companies with latest ProspectPro data

  • Logs sync results back into ProspectPro with tags (HubspotSynced, HubspotSyncFailed)

  • Extendable and modular: use as a trigger workflow or callable sub-flow

⚙ Requirements

  • n8n instance or cloud workspace

  • Install the ProspectPro Verified Community Node

  • ProspectPro account & API credentials (14-day free trial)

  • HubSpot account with OAuth2 app and API credentials

🔧 Setup Instructions

  • Import the template and set your credentials (ProspectPro, HubSpot).

  • Connect to a trigger (e.g., ProspectPro "New website visitor") or call as a sub-workflow.

  • Add a propery to Hubspot for the ProspectPro ID if you don't already have one

  • Adjust sync logic in the "Continue?"-node and HubSpot fields to match your setup.

  • Optional: extend error handling, add Slack/CRM notifications, or sync back HubSpot data into ProspectPro.

🔐 Security Notes

  • Prevents re-processing of failed syncs using the HubspotSyncFailed tag

  • Error branches included for failed updates/creates

  • Manual resolution required if sync errors persist

🧪 Testing

  • Run with a ProspectPro ID of a company with a known domain

  • Check HubSpot for creation or update of the company record

  • Verify updated tags (HubspotSynced / HubspotSyncFailed) in ProspectPro

📌 About ProspectPro

ProspectPro is a B2B Prospecting Platform for Dutch SMEs. It helps sales teams identify prospects, track website visitors, and streamline sales without a full CRM.

Website: https://www.prospectpro.nl
Platform: https://mijn.prospectpro.nl
API docs: https://www.docs.bedrijfsdata.nl
Support: https://www.prospectpro.nl/klantenservice

Support hours: Monday–Friday, 09:00–17:00 CET

📌 About HubSpot

HubSpot is a leading CRM platform offering marketing, sales, and customer service tools. It helps companies manage contacts, automate workflows, and grow their customer base.

Website: https://www.hubspot.com
Developer Docs: https://developers.hubspot.com