💼 Graceful Scheduler Bot — Client & Affiliate Booking Automation
The Graceful Scheduler Bot transforms scheduling into an elegant, automated process.
Clients and affiliates simply send a /book
message in Telegram, and the workflow manages everything:
conflict checks, calendar booking, confirmations, CRM logging, and reminders. ✨
🌸 Features
- 📲 Telegram Intake: Accepts
/book
command with meeting type, date, time, and email.
- 📅 Google Calendar Integration: Checks if the requested time is free and creates a 30-minute event.
- 💌 Confirmations: Sends instant confirmation by Email and Telegram.
- 🗂️ Notion CRM Log: Records details (Name, Email, Meeting Type, Date, Status).
- ⏰ Reminders: Sends polite reminders 24h before the meeting via Email and Telegram.
⚙️ Setup Instructions
- Telegram Bot:
- Create a bot with BotFather
- Add your token into n8n credentials
- Google Calendar:
- Connect your account in n8n credentials
- Use
primary
or specify your calendar ID
- Email Send Node:
- Configure SMTP or Gmail OAuth
- Notion Database:
- Create a database with properties:
Name
(title)
Email
(email)
Meeting Type
(select)
Date
(date)
Status
(select)
- Replace
YOUR_NOTION_DATABASE_ID
in the workflow
- Customize Messages:
- Update confirmation + reminder copy to match your tone
- Test Example:
/book client 2025-09-20 14:00 [email protected] Jane Doe
🧩 Node List
- Telegram Trigger → listens for
/book
messages
- Function (Parse Command) → extracts meeting type, date/time, email, name
- IF Valid? → routes to help or booking flow
- Google Calendar (Get Events) → checks for conflicts
- IF Time Free? → prevents double booking
- Google Calendar (Create Event) → books slot + invites guest
- Email Send (Confirmation) → elegant confirmation email
- Telegram (Confirmation) → graceful in-chat confirmation
- Notion (Create Page) → logs details into CRM
- Wait → pauses until 24h before meeting
- Email Send (Reminder) → gentle email reminder
- Telegram (Reminder) → in-chat reminder
🧪 Testing Tips
- Start with a test booking command using today’s date/time.
- Check Google Calendar → event should appear with guest invite.
- Confirm both email and Telegram confirmations are sent.
- Verify a new page is created in your Notion database.
- Let the Wait node trigger → reminders should arrive 24h before.
🏷️ Tags
Automation
, Scheduling
, Calendars
, CRM
, Telegram
, Notion
✨ With the Graceful Scheduler Bot, scheduling feels less like admin work and more like having your own digital assistant — polished, timely, and beautifully automated.