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OpenAI Assistant is a powerful tool, but at the time of writing it doesn't automatically remember past messages from a conversation. This workflow demonstrates how to get around this, by managing the chat history in n8n and passing it to the assistant when required. This makes it possible to use OpenAI Assistant for chatbot use cases. Note that to use this template, you need to be on n8n version 1.28.0 or later.

Who is this for? This workflow is for everyone who wants to have easier access to their Odoo sales data without complex queries. Use Case To have a clear overview of your sales data in Odoo you typically needs to extract data from it manually to analyse it. This workflow uses OpenAI's language models to create an intelligent chatbot that provides conversational access to your Odoo sales opportunity data. How it works Creates a summary of all Odoo sales opportunities using OpenAI Uses that summary as context for the OpenAI chat model Keeps the summary up to date using a schedule trigger Set up steps: Configure the Odoo credentials Configure OpenAI credentials Toggle "Make Chat Publicly Available" from the Chat Trigger node.

Purpose This workflow automatically creates Tasks from forwarded Emails, similar to Asana, but better. Emails are processed by AI and converted to rather actionable task. In addition this workflow is build in a way, that multiple users can share this single process by setting up their individual configuration through a user friendly portal (internal tool) instead of the need to manage their own workflows. Demo How it works One Gmail account is used to process inbound mails from different users. A custom web portal enables users to define “routes”. Thats where the mapping between an automatically generated Gmail Alias and a Notion Database URL, including the personal API Token, happens. Using a Gmail Trigger, new entries are split by the Email Alias, so the corresponding route can be retrieved from the Database connected to the portal. Every Email then gets processed by AI to get generate an actionable task and get a short summary of the original Email as well as some metadata. Based on a predefined structure a new Page is created in the corresponding Notion Database. Finally the Email is marked as “processed” in Gmail. If an error happens, the route gets paused for a possible overflow and the user gets notified by Email. Setup Create a new Google account (alternatively you can use an existing one and set up rules to keep your inbox organized) Create two Labels in Gmail: “Processed” and “Error” Clone this Softr template including the Airtable dataset and publish the application Clone this workflow and choose credentials (Gmail, Airtable) Follow the additional instructions provided within the workflow notes Enable the workflow, so it runs automatically in the background How to use Open published Softr application Register as a new user Create a new route containing the Notion API key and the Notion Database URL Expand the new entry to copy the Email address Save the address as a new contact in your Email provider of choice Forward an Email to it and watch how it gets converted to an actionable task Disclamer Airtable was chosen, so you can setup this template fairly quickly. It is advised to replace the persistence by something you own, like a self hosted SQL server, since we are dealing with sensitive information of multiple users This solution is only meant for building internal tools, unless you own an embed license for n8n.

YouTube to X Post Overview This n8n workflow automates the process of promoting your latest YouTube videos on X (formerly Twitter). It ensures that posts are engaging, concise, and follow platform-specific requirements. Additionally, the workflow logs social posts into a Google Sheet for record-keeping. Features Fetch Latest YouTube Videos:** Pulls recently uploaded videos from a specified channel. Generate Engaging X Posts:** Uses OpenAI's GPT-4 to create tailored, witty posts about your videos. Character Limit Validation:** Ensures posts comply with X's character limit by rewriting if necessary. Post Scheduling:** Automates post publishing to X. Google Sheets Integration:** Logs posts and their status for tracking and management. Optional Notifications:** Sends updates via Discord, Slack, or Gmail (disabled by default). How It Works Trigger: Manually trigger the workflow or set a scheduled check for new videos (disabled by default). Fetch YouTube Videos: Retrieves the latest videos from your YouTube channel, filtering duplicates. Content Creation: OpenAI generates a witty and humanized post under 220 characters, using video title and description. If the post exceeds the character limit, it is rewritten automatically. Google Sheets Logging: Logs the generated post to a Google Sheet with details like time, date, and post status. Post to X: Publishes the generated post on X. Updates the Google Sheet with the post URL. Optional Notifications: Sends notifications about the published post via Discord, Slack, or Gmail. Setup Instructions Credentials: Add credentials for: YouTube API OpenAI API Google Sheets API X (formerly Twitter) API Use the accounts associated with "AlexK1919." YouTube Node: Specify your YouTube Channel ID in the Fetch Latest Videos node. Find your Channel ID here. Google Sheets Node: Configure the node with your Google Sheet for logging posts. Use the linked sheet: AlexK1919 Social Posts. OpenAI Node: Set up your OpenAI API key for generating posts. X Post Node: Connect your X account to the Post to X node. Optional Notifications: Configure Discord, Slack, or Gmail nodes for custom notifications. Customization Schedule:** Enable and modify the Check Every 2 Hours node to automatically check for new videos. Post Format:** Edit the OpenAI prompt in the Generate X Post node to tweak the tone or style of the generated posts. Additional Platforms:** Expand this workflow to post on other social platforms by adding respective nodes (e.g., Facebook, LinkedIn). Notes Posts are validated for character limits but are restricted to 220 characters to ensure compliance with X's guidelines and leave space for links. Posts are logged in the Google Sheet with details, including post status and timestamps. Current integrations are focused on promoting YouTube content; additional types can be supported with minor adjustments. Contact For support or inquiries: Alex Kim** About Me

Printify Automation - Update Title and Description Workflow This n8n workflow automates the process of retrieving products from Printify, generating optimized product titles and descriptions, and updating them back to the platform. It leverages OpenAI for content generation and integrates with Google Sheets for tracking and managing updates. Features Integration with Printify**: Fetch shops and products through Printify's API. AI-Powered Optimization**: Generate engaging product titles and descriptions using OpenAI's GPT model. Google Sheets Tracking**: Log and manage updates in Google Sheets. Custom Brand Guidelines**: Ensure consistent tone by incorporating brand-specific instructions. Loop Processing**: Iteratively process each product in batches. Workflow Structure Nodes Overview Manual Trigger: Manually start the workflow for testing purposes. Printify - Get Shops: Retrieves the list of shops from Printify. Printify - Get Products: Fetches product details for each shop. Split Out: Breaks down the product list into individual items for processing. Loop Over Items: Iteratively processes products in manageable batches. Generate Title and Desc: Uses OpenAI GPT to create optimized product titles and descriptions. Google Sheets Integration: Trigger: Monitors Google Sheets for changes. Log Updates: Records product updates, including old and new titles/descriptions. Conditional Logic: If Nodes: Ensure products are ready for updates and stop processing once completed. Printify - Update Product: Sends updated titles and descriptions back to Printify. Brand Guidelines + Custom Instructions: Sets brand tone and seasonal instructions. Setup Instructions Prerequisites n8n Instance: Ensure n8n is installed and configured. Printify API Key: Obtain an API key from your Printify account. Add it to n8n under HTTP Header Auth. OpenAI API Key: Obtain an API key from OpenAI. Add it to n8n under OpenAI API. Google Sheets Integration: Share your Google Sheets with the Google API service account. Configure Google Sheets credentials in n8n. Workflow Configuration Set Brand Guidelines: Update the Brand Guidelines + Custom Instructions node with your brand name, tone, and seasonal instructions. Batch Size: Configure the Loop Over Items node for optimal batch sizes. Google Sheets Configuration: Set the correct Google Sheets document and sheet names in the integration nodes. Run the Workflow: Start manually or configure the workflow to trigger automatically. Key Notes Customization**: Modify API calls to support other platforms like Printful or Vistaprint. Scalability**: Use batch processing for efficient handling of large product catalogs. Error Handling**: Configure retries or logging for any failed nodes. Output Examples Optimized Content Example Input Title**: "Classic White T-Shirt" Generated Title**: "Stylish Classic White Tee for Everyday Wear" Input Description**: "Plain white T-shirt made of cotton." Generated Description**: "Discover comfort and style with our classic white tee, crafted from premium cotton for all-day wear. Perfect for casual outings or layering." Next Steps Monitor Updates: Use Google Sheets to review logs of updated products. Expand Integration: Add support for more Printify shops or integrate with other platforms. Enhance AI Prompts: Customize prompts for different product categories or seasonal needs. Feel free to reach out for additional guidance or troubleshooting!

Time Logging on Clockify Using Slack How it works This workflow simplifies time tracking for teams and agencies by integrating Slack with Clockify. It enables users to log, update, or delete time entries directly within Slack, leveraging an AI-powered assistant for seamless and conversational interactions. Key features include: Effortless Time Logging**: Create and manage time entries in Clockify without leaving Slack. AI-Powered Assistant**: Get step-by-step guidance to ensure accurate and efficient time logging. Project and Client Management**: Retrieve project and client information from Clockify effortlessly. Overlap Prevention**: Avoid overlapping entries with built-in time validation. Automated Descriptions**: Generate ethical, grammatically correct descriptions for time logs. Set up steps 1. Prepare your integrations Ensure you have active accounts for both Slack and Clockify. Generate your Clockify API credentials for integration. 2. Import the workflow Download and import the workflow template into your n8n instance. Configure the workflow to connect with your Slack and Clockify accounts. 3. Configure the workflow Add your Clockify API credentials in the workflow settings. Set up the Slack Trigger to listen for app mentions or specific commands. 4. Test the workflow Use Slack to create a time entry and verify it in Clockify. Test updating and deleting existing entries to ensure smooth functionality. Check for any overlapping time logs or incorrect data entries. Why use this workflow? Efficiency**: Eliminate the need to switch between tools for time tracking. Accuracy**: AI-driven validation ensures error-free entries. Automation**: Simplify repetitive tasks like updating or deleting time logs. Proactive Guidance**: Conversational assistant ensures smooth operations.