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Gmail and HubSpot integration
Save yourself the work of writing custom integrations for Gmail and HubSpot and use n8n instead. Build adaptable and scalable Communication, and Sales workflows that work with your technology stack. All within a building experience you will love.
How to connect Gmail and HubSpot
- Step 1: Create a new workflow
- Step 2: Add and configure nodes
- Step 3: Connect
- Step 4: Customize and extend your integration
- Step 5: Test and activate your workflow
Step 1: Create a new workflow and add the first step
In n8n, click the "Add workflow" button in the Workflows tab to create a new workflow. Add the starting point – a trigger on when your workflow should run: an app event, a schedule, a webhook call, another workflow, an AI chat, or a manual trigger. Sometimes, the HTTP Request node might already serve as your starting point.
Step 2: Add and configure Gmail and HubSpot nodes
You can find Gmail and HubSpot in the nodes panel. Drag them onto your workflow canvas, selecting their actions. Click each node, choose a credential, and authenticate to grant n8n access. Configure Gmail and HubSpot nodes one by one: input data on the left, parameters in the middle, and output data on the right.
Step 3: Connect Gmail and HubSpot
A connection establishes a link between Gmail and HubSpot (or vice versa) to route data through the workflow. Data flows from the output of one node to the input of another. You can have single or multiple connections for each node.
Step 4: Customize and extend your Gmail and HubSpot integration
Use n8n's core nodes such as If, Split Out, Merge, and others to transform and manipulate data. Write custom JavaScript or Python in the Code node and run it as a step in your workflow. Connect Gmail and HubSpot with any of n8n’s 1000+ integrations, and incorporate advanced AI logic into your workflows.
Step 5: Test and activate your Gmail and HubSpot workflow
Save and run the workflow to see if everything works as expected. Based on your configuration, data should flow from Gmail to HubSpot or vice versa. Easily debug your workflow: you can check past executions to isolate and fix the mistake. Once you've tested everything, make sure to save your workflow and activate it.
Capture leads in HubSpot from Typeform
This workflow is triggered when a typeform is submitted, then it saves the sender's information into HubSpot as a new contact.
Typeform Trigger: triggers the workflow when a typeform is submitted.
Set: sets the fields for the values from Typeform.
HubSpot 1: creates a new contact with information from Typeform.
IF: filters contacts who expressed their interest in business services.
HubSpot 2: updates the contact's stage to opportunity.
Gmail: sends an email to the opportunity contacts with informational material.
NoOp: takes no action for contacts who are not interested.
Nodes used in this workflow
Popular Gmail and HubSpot workflows
Capture leads in HubSpot from Typeform
This workflow is triggered when a typeform is submitted, then it saves the sender's information into HubSpot as a new contact.
Typeform Trigger: triggers the workflow when a typeform is submitted.
Set: sets the fields for the values from Typeform.
HubSpot 1: creates a new contact with information from Typeform.
IF: filters contacts who expressed their interest in business services.
HubSpot 2: updates the contact's stage to opportunity.
Gmail: sends an email to the opportunity contacts with informational material.
NoOp: takes no action for contacts who are not interested.
+4
Automatically email great leads when they submit a form and record in HubSpot
Use case
This workflow automatically qualifies great leads from a form and sends them an email 😮..
It also adds the user to Hubspot if not already added and records the outreach.
How to setup
Add you MadKudu, Hunter, and Gmail credentials
Setup your HubSpot Oauth2 creds using n8n docs
Set the email content and subject
Click the Test Workflow button, enter your email and check the Slack channel
Activate the workflow and use the form trigger production URL to collect your leads in a smart way
How to adjust this template
You may want to raise or lower the threshold for your leads, as you see fit.
You also need to update the content (the email and the subject), obviously 😅.
Send outreach/cold email using Gmail to new Hubspot contacts
Use case
This workflow uses Gmail to send outreach emails to new Hubspot contacts that have yet to be contacted (usually unknown contacts), and records the outreach in Hubspot.
Setup
Setup HubSpot Oauth2 creds (Be careful with scopes. They have to be exact, not less or more. Yes, it's not simple, but it's well documented in the n8n docs. Be smarter than me, read the docs)
Setup Gmail creds.
Change the from email and from name in the Record outreach in HubSpot node
How to adjust this template to your needs
Change the email message in the Set keys node
Think about your criteria to reach out to new contacts. Here we simply filter for only contacts with unknown dates.
+2
Send follow-ups using Gmail to Hubspot contacts
Use Case
Following up at the right time is one of the most important parts of sales. This workflow uses Gmail to send outreach emails to Hubspot contacts that have already been contacted only once more than a month ago, and records the engagement in Hubspot.
Setup
Setup HubSpot Oauth2 creds (Be careful with scopes. They have to be exact, not less or more. Yes, it’s not simple, but it’s well documented in the n8n docs. Be smarter than me, read the docs)
Setup Gmail creds.
Change the email variables in the Set keys node
How to adjust this template
There's plenty to do here because the approach here is really just a starting point. Most important here is to figure out what your rules are to follow up. After a month? More than once?
Also, remember to update the follow-up email! Unless you want to sell n8n 😉
Build your own Gmail and HubSpot integration
Create custom Gmail and HubSpot workflows by choosing triggers and actions. Nodes come with global operations and settings, as well as app-specific parameters that can be configured. You can also use the HTTP Request node to query data from any app or service with a REST API.
Gmail and HubSpot integration details
Other integrations with Gmail
Other integrations with HubSpot
Gmail and HubSpot integration tutorials
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FAQs
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Can I use Gmail’s API with n8n?
Can I use HubSpot’s API with n8n?
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